Inserting Graphics and Files

Notes about inserting graphics and files into the Figure field:

• Always use the Figure > Attach Figure command to insert graphics and other files into the Figure field. If you use Copy and Paste, System settings are used and colors and other attributes from the original file could be lost.

• Each EndNote reference can contain only one graphic or file attachment in the Figure field. A second graphic or file inserted into a reference will replace the first one. The previous graphic or file will be deleted from the DATA folder. See Storing and Sharing Figure Files for more information about the DATA folder.

• After inserting a graphic, you should always type Caption text into the Caption field, particularly if you intend to later insert the figure into a Word document. The Caption will label the graphic in the figure list at the end of the Word document. The Caption also helps you search for the figure.

• You can insert a figure only into a reference that contains the Figure field. If you need to add the Figure field to a reference type, see Customizing Reference Types.

• In order to maintain cross-platform compatibility, any of the following characters in a filename will be replaced by an underscore when EndNote saves a copy of the file in the DATA folder.

Replacement Characters Table

To insert a graphic (picture) or other file into the Figure field:

1. With the reference open for editing, go to the References menu and select Figure > Attach Figure. (The Attach Figure command is also available on the Reference toolbar.)

2. Click Choose File to display a file dialog.

3. Locate the graphic file and Insert it. EndNote recognizes at least these graphic file types:

• Windows Bitmap - BMP

• >Graphics Interchange Format - GIF

• JPEG File Interchange Format - JPEG

• Portable Network Graphics - PNG

• Portable Document Format - PDF

• Tag Image File Format - TIFF

Valid picture files are those that Microsoft Word recognizes as pictures.

EndNote also recognizes at least these other file formats:

• Audio files (WAV, MP3)

• Microsoft Access files

• Microsoft Excel files

• Microsoft Power Point files

• Microsoft Project files

• Microsoft Visio files

• Microsoft Word files

• Multimedia files (MOV, QuickTime)

• Technical drawing files

• Text files (TXT, RTF, HTML)

4. Then, on the Attach Figure dialog, click OK to copy the file to your EndNote record. A graphic appears as a thumbnail within the reference.

Other types of files will appear as an attachment, with the program icon and filename. (If the application used to create the document is not available on your system, the icon gives generic Windows file information.)

Double-clicking on the thumbnail or file icon will launch an associated application to open the file, with the same effect as if you had double-clicked the file on your computer desktop.